Development Services – Code SMTX Rodeo Exempt from bidding process

So, taxpayer dollars are being paid to consultants for our land development code rewrite with no open bidding process. This is quite troubling. Especially when I am in receipt of email correspondence of what transpired last weekend the workshop(s). I will post follow up when it hits inbox.

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Subject: Re: Neighborhood Character Study – REWRITE OF SAN MARCOS LAND DEVELOPMENT CODE – Code SMTX – ORR #175
From: Lisa Marie Coppoletta (lisa_coppoletta@yahoo.com)
To: ETrevino@sanmarcostx.gov;
Date: Tuesday, April 28, 2015 4:16 PM

 

how can planning to be exempt from the bidding process I would like to understand that

Sent from my iPhone

On Apr 28, 2015, at 4:14 PM, “Trevino, Elizabeth” <ETrevino@sanmarcostx.gov> wrote:

No, this bid was not opened because this contract was for planning services which are exempt from the bidding process.

Elizabeth Trevino
Records Management Coordinator
630 E. Hopkins St.

San Marcos, Texas 78666
Direct: 512.393.8088
Fax: 855.946.9100

From: Lisa Marie Coppoletta [mailto:lisa_coppoletta@yahoo.com]
Sent: Tuesday, April 28, 2015 4:12 PM
To: Trevino, Elizabeth
Subject: Re: Neighborhood Character Study – REWRITE OF SAN MARCOS LAND DEVELOPMENT CODE – Code SMTX – ORR #175

Elizabeth you sent me the information you always get me this information in a very timely fashion I always appreciate it

question is was is the bidding process opened

my concern is I am a consultant who facilitates the sorts of things I offered and Would like to know was the bid process opened yes or no?

Best LMC



Sent from my iPhone


On Apr 28, 2015, at 11:37 AM, “Trevino, Elizabeth” <ETrevino@sanmarcostx.gov> wrote:

Hello Lisa,

I apologize I thought I sent the information to you. Attached please find the executed contract for Civic Collaboration which details the scope of work being performed, the deliverables we will receive and a breakdown of the $21,500 not-to-exceed contract amount.  As detailed, the consultant is receiving $18,500 for services rendered in phases with an additional $3,000 available for associated expenses to be billed at actual cost.  This contract was for planning services which are exempt from the bidding process.   Let me know if you need anything else.

Thank you,

Elizabeth Trevino
Records Management Coordinator
630 E. Hopkins St.

San Marcos, Texas 78666
Direct: 512.393.8088
Fax: 855.946.9100

From: Lisa Marie Coppoletta [mailto:lisa_coppoletta@yahoo.com]
Sent: Tuesday, April 28, 2015 11:24 AM
To: Trevino, Elizabeth
Subject: Re: Neighborhood Character Study – REWRITE OF SAN MARCOS LAND DEVELOPMENT CODE – Code SMTX – ORR #175

never received a follow-up if the bidding process was opened up for communication consultants or was this person just chosen with no other open bidding process I’d love to know that

Sent from my iPhone


On Apr 28, 2015, at 10:07 AM, “Trevino, Elizabeth” <ETrevino@sanmarcostx.gov> wrote:

Good Morning Lisa,

Please see responses in red below. I have also attached two worksheets that I received. Kristy gave me 6 plans that were used for the workshop. I have the plans with Daley. Also, if you plan to come during lunch the Clerk’s office is closed but I will be here working. Please have the front receptionist in the lobby call me at ext. 8088.

Please let me know if you need anything else.

Thank you,

Liz

From: Lisa Marie Coppoletta [mailto:lisa_coppoletta@yahoo.com]
Sent: Sunday, April 26, 2015 6:47 PM
To: Open Records Request
Subject: Neighborhood Character Study – REWRITE OF SAN MARCOS LAND DEVELOPMENT CODE – Code SMTX

This is an Open Records Request regarding the Neighborhood Character Studies being promoted in San Marcos for the SMTX Code Rodeo, rewriting of the Land Development Code in San Marcos documents related to:

1.     How much was spent on public relations such as push cards, media, etc. for this project? Final invoices have not been received; however for design & production of print materials, logo, website design & update, yard signs, postage for 21,000 mailers will be about $12,000.  All videos have been produced by in-house staff, as well as door hangers produced in-house and distributed by Tx State student volunteers.

2.     There was a first post card sent out with TBA dates. Was there a second post card sent out with specific dates for meetings? No second postcard was sent for the Northern workshop which listed TBA info due to mailing deadlines; all future postcards for the remaining workshops will have location info.  A few residents may receive postcards for two workshops due to postal routes established by the post office.

3.     How many residents have attended meetings thus far at each meeting? See attached Workshop Summary

4.     How many meetings are remaining? Three – May 2 Western Neighborhoods; May 9 Heritage Neighborhoods; May 23 Willow Creek Neighborhoods  Will residents be able to attend meetings of other neighborhoods if they missed a meeting in their neighborhood? Yes, the meetings are open to the public.

5.     Visual aids such as of PowerPoint slides and handouts as well as vote tally or map renditions from these recent meetings. Copies of paper maps are available for you at the City Clerk’s office & all info for the completed workshops will be on our website under the Planning & Development services department page by next Monday, May 4.  That is the best place to see all presentations, comments and other info.

6.     Email correspondence between CoSM and consultant on “transition zones” regarding preparation for this consulting event.  See attached Preserve Enhance Character Worksheet as addition info used in relation to transition zones during the workshops. No emails concerning transition zones but consultant did assist staff in the preparation of the attached handout.

Respectfully,

LM Coppoletta

San Marcos Texas

<Workshop Summary April 24.pdf>

<Preserve Enhance Character Worksheet.pdf>

<CivicCollaboration.pdf>